Procurement Specialist in Augusta, ME

Staffing Solutions Organization LLC (SSO), an affiliate company of Public Consulting Group LLC, is focused on delighting clients with world-class managed staffing and talent consulting services. SSO is committed to a diverse workforce, which is a reflection of our clients and the people they serve.

As an OCFS Competitive Procurement Specialist, you are responsible to ensure that the outsourced services needed by OCFS to achieve and maintain DHHS’/OCFS’ strategic goals and initiatives, are translated into quality and enforceable Requests for Proposals and contracts.  Through collaboration with program management, legal counsel, and staff from other Offices within DHHS (including OCFS, the Division of Contract Management (DCM), and other offices), you will write, submit, and follow through with all processes involved in the procurement of state- and federally- funded services for children and families. 

The OCFS Competitive Procurement Specialist coordinates all OCFS Competitive Procurements (e.g. RFP, RFA, RFQ, RFI), and other procurement processes, which includes, but is not limited to, negotiation, planning, and contracting, to meet OCFS Procurement demand.  The coordination includes such activities as:

1. Scheduling and facilitating meetings involving various DHHS staff for the purpose of documenting any decisions that impact RFPs/Competitive Procurements or Agreements at any stage, including, but not limited to, decisions regarding best practice, funding and financial coordination, programmatic initiative, program implementation, performance-based measures, legal advice, and other factors needed for the development, evaluation and scoring of the RFP.
2. Reviewing, revising, and editing procurement documents according to the guidelines set forth by the Division of Contract Management (DCM);
3. Creating and maintaining accurate records in the DCM database and developing and updating OCFS electronic records via a shared drive and OneNote; and
4. Creating, improving, and maintaining OCFS reference documents to clarify and streamline the procurement processes and roles of OCFS and DCM.

This Specialist will develop long-term staffing services procurement documents (e.g. authorization forms, funding plans, and justifications), especially those that result from RFQs, and administer these agreements over their lifecycles;

1. Communicate with program staff to effectively implement program requirements into service agreements;
2. Communicate with DCM staff to effectively process the agreements;
3. Communicate with financial staff to ensure funding lines are developed and recorded accurately (funds used are correct in amount and source), and provide monthly RFP updates to the Program Financial Officer;
4. Monitor contracts to ensure provider compliance;
5. Review and approve invoices in partnership with program staff;
6. As indicated, review budgets for appropriate expenses;
7. As indicated, analyze and monitor financial and performance contract data and communicate results to program staff.

The OCFS Competitive Procurement Specialist is responsible for maintaining information related to the RFP process, including submitted proposals, email lists, award notifications, and electronic and paper files.  The specialist will develop and share expertise regarding rules, program standards, contracts, and other regulations governing the RFP process. 

Compensation for roles at Staffing Solutions Organization LLC (SSO) varies depending on a wide array of factors including, but not limited to, the specific office location, role, skill set, and level of experience. As required by applicable law, SSO provides the following reasonable compensation for this role - $29.00 per hour. In addition, SSO provides a range of benefits for this role.

Public Consulting Group is an Equal Opportunity Employer dedicated to celebrating diversity and intentionally creating a culture of inclusion. We believe that we work best when our employees feel empowered and accepted, and that starts by honoring each of our unique life experiences. At PCG, all aspects of employment regarding recruitment, hiring, training, promotion, compensation, benefits, transfers, layoffs, return from layoff, company-sponsored training, education, and social and recreational programs are based on merit, business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social, or ethnic origin, sex, gender identity and/or expression, age, physical, mental, or sensory disability, sexual orientation, marital, civil union, or domestic partnership status, past or present military service, citizenship status, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law. PCG will not tolerate discrimination or harassment based on any of these characteristics. PCG believes in health, equality, and prosperity for everyone so we can succeed in changing the ways the public sector, including health, education, technology and human services industries, work.