Public Consulting Group

Program Assistant - Scheduler

Job Locations US-CA-Chula Vista
Posted Date 1 week ago(6/7/2021 5:42 PM)
Job ID
2021-6691
# of Openings
1
Category
Case Management/Care Coordination
Type
Regular Full-Time
Practice Area
Human Services

Overview

About Public Consulting Group

Public Consulting Group, Inc. (PCG) is a leading public sector solutions implementation and operations improvement firm that partners with health, education, and human services agencies to improve lives. Founded in 1986 and headquartered in Boston, Massachusetts, PCG has over 2,500 professionals in more than 60 offices worldwide. PCG’s Human Services practice helps state, county, and municipal human services agencies to achieve their performance goals in order to better serve populations in need. PCG’s seasoned professionals offer proven solutions to help agencies design programs, services, and systems; increase program revenue; cut costs; and improve regulatory compliance with state and federal regulations. To learn more, visit http://www.publicconsultinggroup.com/humanservices/.

Responsibilities

Overall Responsibilities:

PCG is seeking a highly motivated and dependable Program Administrative Assistant-Scheduler to perform the day-to-day operations involved in our San Diego, California, CalWORKs Welfare-to-Work/Refugee employment services operation. This individual will be responsible for maintaining our applicant and employer database designed to ensure the success our business services team. This individual may also complete County paperwork, utilize the CalWIN database for data entry and reporting tasks. This role is ideal for an administrative professional with excellent attention to detail, interpersonal and customer service skills. In addition, the Program Assistant is expected to provide support and assistance to our general staff. To achieve this, it is expected that he or she will effectively collaborate with other departments and contribute to a healthy, positive work environment.

 

Specific Responsibilities:

  • Ensure standard operating procedures for the project are implemented and maintained;
  • Obtain contract performance expectations and adhere to stringent federal, state, county, and company compliance objectives;
  • Assist clients at the Front Desk by answering phone calls, scheduling appointments and fielding questions;
  • Ensure customers/participants receive quality and timely services;
  • Generate comprehensive accurate reports to provide staff with timely information;
  • Communicate regularly with all staff to disseminate timely information;
  • Maintain and process all ongoing CERMs imaging to comply with our paperless policies;
  • Contact, schedule and process all facility maintenance and vendor service calls;
  • Assist staff at multiple locations with salvageable items including recyclables and shredded materials;
  • Communicate in a timely and concise way with community and county partners;
  • Collect and enter data into applicant and employer database;
  • Complete necessary county paper documents and forms with required data or information;
  • Compile, copy, sort and file data activity records;
  • Maintain communication with organizations and programs where CalWORKs participants are located;
  • Seek feedback and direction from direct supervisor and project leadership team;
  • Maintain strong working relationships with community and government agencies that provide services to our clients.

Qualifications

Required Skills:

  • Ability to manage and report significant amounts of data;
  • Ability to handle multiple tasks under pressure;
  • Familiarity with scanning and general office equipment;
  • Ability to learn quickly in a fast pace environment;
  • Orientation toward team-based approaches;
  • High self-awareness and ability to accept feedback;
  • Ability to prioritize work and meet deadlines;
  • Process oriented and results-driven work strategy;
  • Ability to work across and communicate with all levels of management and staff;
  • Ability to track and report data accurately and timely;
  • Ability to establish and maintain professional relationships with clients, government and community agencies;
  • Excellent problem-solving, decision-making, and organizational skills;
  • Ability to deliver and present workshop curriculum in a motivational and inspirational manner;
  • Solid technical, practical, and demonstrable skills with Microsoft Office Suite including MS Word, Excel, etc;
  • Ability to recognize and maintain the confidentiality of all materials in the work setting;
  • Ability to maintain a record keeping and follow-up system;
  • Ability to work with and relate to participants and demonstrate active listening skills;
  • Display a professional level of empathy for participants and respect for cultural differences;
  • Ability to learn specialized databases and software systems;
  • Proper etiquette including customer relation techniques, strong verbal and communications skills;
  • Excellent accuracy and attention to detail;
  • Ability to recognize and maintain the confidentiality of all materials in the work setting;
  • Understanding of modern office methods and practices, efficient with computers;
  • Demonstrated ability to use various computer systems preferably CalWIN although not required;
  • Ability to establish and maintain professional relationships with federal, state and county agencies as well as the general public; and
  • Ability to work independently, requiring minimal supervision and on multiple projects simultaneously;

Required Experience:

  • An Associate’s degree with 2 years of administrative, clerical, and customer service experience.
  • Previous knowledge in employment readiness services and data entry is not necessary, but desired.
  • Previous experience with multicultural staff and customers is a plus.

EEO Statement

Public Consulting Group is an Equal Opportunity Employer dedicated to celebrating diversity and intentionally creating a culture of inclusion. We believe that we work best when our employees feel empowered and accepted, and that starts by honoring each of our unique life experiences. At PCG, all aspects of employment regarding recruitment, hiring, training, promotion, compensation, benefits, transfers, layoffs, return from layoff, company-sponsored training, education, and social and recreational programs are based on merit, business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social, or ethnic origin, sex, gender identity and/or expression, age, physical, mental, or sensory disability, sexual orientation, marital, civil union, or domestic partnership status, past or present military service, citizenship status, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law. PCG will not tolerate discrimination or harassment based on any of these characteristics. PCG believes in health, equality, and prosperity for everyone so we can succeed in changing the ways the public sector, including health, education, technology and human services industries, work.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Connect With Public Consulting Group!

Not ready to apply? Connect with Public Consulting Group for general consideration.